Palais Professional Organizer

Posts Tagged ‘paperless’

Hi, I’m Jennifer Palais, I’m a professional organizer and I’m here to get you and your office in shape for the summer. It’s almost June so its time! I have three tips today to get you started. They are very easy and this is all in preparation for you to go paperless. Because I believe that is the easiest and the most slimming way to go. So the first thing to do to get started is to get an external drive. And I like Iomega, you can Google that or you can go to amazon.com you can use it for a PC or a Mac but there are many others. You don’t have to go anywhere, you can just go online and order one and back up all of your computers that way. The second thing you want to do, and this is do be redundant, to get a back up of your backup, is to do an offsite back up and I like mozy.com for that – its very inexpensive just about $5 a month or so and that way you can get an offsite back up in case of an emergency in case of a natural disaster, we don’t like to talk about that we hope it doesn’t happen but just in case you will have that peace of mind in case you even just lose your external drive. All of this we try and keep very reasonably priced. The external drive, the first thing I talked about about $100-$250 depending on how much information you have or if you are talking about a home office or a business office, mozy.com which is your offsite back up that’s the second thing I talked about is about 5-6 a month. Now the third thing I’m talking about is to keep the essential paper materials that sometimes you have to keep. We’re going to try to go entirely paperless. But there are a few items we will talk about in the next installment that you will have to keep and we will want a fireproof save for those – that’s the third thing I’m talking about today that you will need to get. And that’s anywhere from $50-$100. Depending on how many items you will need. That’s again in case of some sort of disaster you will want to that peace of mind to know that you have a place for those few items. So three things we want an external drive, we want offsite back and we want a fireproof safe. And that will get you started for trimming your office down for the summer we’re going to get you and your office in shape are you with me? I hope so! I’ll see you for the next installment! Bye everybody!

Do you have mail spilling out of your inbox? Are you overwhelmed by the thought of dealing with your mail? Me too! Yes, I am a professional organizer but getting and dealing with my mail does not thrill me. But guess what? I do it. Why? Because the alternative is not pretty. But the real reason I process my mail each and every day is that I know a little secret a

bout the mail. Want to know my secret? The mail takes  2 minutes to deal with! Yes, it is true.

If you set up a mail center with a shredder, letter opener, and trash you can you can get rid of your mail problem in 2 minutes or less. If you are a little behind then you have a larger time investment. But if you stay on top of it the pain is over before you know it – quick shot and you are done! The only mail items you keep are actionable items (invoices to pay, events you’d like to rsvp to, etc)  and you shouldn’t have many of those. Why? Because you’ve made all of your bills paperless and you pay them online, or even better, with autopay through your bank.  The less mail you have coming in the less there is to deal with. If than isn’t an incentive for paperless bill/statement options I don’t know what is!